Privacy Policy

Website Personal Data and Privacy Policy

1. Who we are

This website under the domain name https://www.foundationkleontsetis.com is property of “KLEON TSETIS Non-Profit Civil Company (NPCC) for Scientific Research and Culture” with the distinctive title “KLEON TSETIS Non-Profit Civil Company (NPCC)”. The company is based in Kifissia, Attica, Kaliftaki 27, P.C.14564, legally represented, with the e-mail info@foundationkleontsetis.com and telephone +30 210 6253905, contact hours: 07:30 – 15:30, (hereinafter the ‘NPCC).

We consider the protection of your personal data particularly important, and we comply with the current personal data protection and privacy legislation.

This Policy describes how NPCC, in compliance with the provisions of the European Regulation for the Protection of Personal Data (EU 2016/679) and the National Law 4624/2019 (hereinafter as GDPR), manages the Personal Data disclosed to us with the utmost care, ensuring, at any case, their protection and privacy.

By visiting and navigating our website, you accept the Terms of Use of the Website, the Data Protection Policy and the Cookies Policy, as applicable.

For this purpose, we inform you of what the GDPR and the National Law requires on the protection of personal data that we process and store when you use our website and how we use this data.

With this privacy policy you are notified, and wherever asked – within the website -, you may agree or not with the collection, processing and use of personal data by the NPCC, in accordance with the General Data Protection Regulation (GDPR) and the following terms of use.

Please take the necessary time to read this privacy policy carefully.

2. Personal data we collect

The NPCC collects and processes Personal Data, i.e. information related to a natural person who is or can be identified from this information, regardless of whether the identification can be carried out directly or indirectly. Processing of this data means any work carried out in relation to this data, whether automated or not.

Personal Data includes, for example, information such as name, home address, e-mail address or telephone number that can be used to identify a visitor to the NPCC ‘s website.

The NPCC lawfully processes the Personal Data, as it collects and processes them exclusively for specified, explicit and legitimate purposes and only to the extent necessary for the realization of these purposes. The data it kept is accurate and up to date, seeking for this purpose the assistance of the data subjects, i.e. the natural persons to whom the data concern. The NPCC retains the data for as long as necessary for the implementation of the specific purposes.

The personal data you provide us, while browsing the above website, are kept in a file under the responsibility of the NPCC.

Below you may find the data we collect:

A) When visiting and navigating our website, the IP address (Internet Protocol address) of your access computer, the website through which you visit us, the device ID or other device identifiers, the date, time, duration of the visit, the browser type, browser settings, user’ s place of origin and operating system are recorded.

This technical information may, in individual cases, constitute personal data. We limit the collection of data to the absolutely necessary, in order to achieve compliance with the data processing principle, pertaining to the minimization of data processing.
As a rule, we use technical data, however, only to the extent that this is necessary for technical reasons, for the operation and protection of our website and application against attacks and malicious use, as well as in pseudonymous or anonymous form for statistics aims.

B) We collect data for the specific purposes of processing the Personal Data, for which you willingly provide us with data, namely when you wish to contact us by email or if you subscribe to some services, as well as when you give us feedback, the following information is collected and processed:

– Full name
– Contact details (contact phone number, home address, postal code, email address).
If you provide personal data on behalf of a third party, you must obtain the third party’s consent before disclosing their data to us. In this case, before this person provides you with the above consent, you must notify them of this privacy policy.

3. Processing purposes and their legal basis

The NPCC collects, processes and uses the Personal Data concerning you, mainly when you visit its website, exclusively for the following purposes, in particular for: a) monitoring the website traffic b) improving the services we provide you through the navigation on our website, aiming at faster service c) responding to your requests and in general communicating with you regarding the information you provide through your messages and requests, d) complying with the obligations imposed on us by the GDPR, e) the fulfillment of our legal obligations and the raising of claims and f) the protection of the NPCC’s interests.

The NPCC stores and uses your Personal Data when you contact them by telephone or e-mail or when you wish to send us information in any other way, and you therefore transmit your data to us for the purposes mentioned in this policy.

Exclusively when deemed necessary for resolving any disputes, or in the context of legal actions, we may retain your data, always in the light of the basic principles of transparency, security, trust, legal permissibility and the necessity of the processing.

Finally, we store and use your data, to the extent that we are legally obliged to do so, such as in view of an official directive or a judicial or other decision of the Authorities. Also as to safeguard our rights and claims, and for defending our rights before the courts.

The processing of Personal Data takes place, depending on the case, in accordance with the current legislation and this privacy policy, or in accordance with the consent given by you. In some cases, data is only used in pseudonymous or anonymous form.

4. How long we keep your personal data

The management of the server where the data is stored is carried out using the appropriate methods, exclusively and only by strictly limited staff of the NPCC and the staff of the server company.

We keep your data for as long as necessary for the respective purpose of processing. Different retention periods for your data may apply, depending on the purpose of the processing. When the storage period expires, the data is deleted accordingly.

In addition to the rules set by us, there are other periods when we are obliged to keep a record depending on the requirements and nature of our relationship with you or applicable law. These specific mandatory data retention periods vary, depending on the applicable national legislation.

The data retention period may vary depending on the type of data and its use. The criteria on which this is based are among others legal obligations, pending or potential disputes, intellectual property, proprietary rights, contractual obligations, filing.

5. Third parties to whom your personal data is transmitted

The NPCC may transmit the data to to third parties, exclusively and only for reasons mentioned in this Policy and ensuring data safety. When transmitting the data, the NPCC takes all necessary security and confidentiality measures to ensure the highest possible level of security.

For instance, the NPCC, in order to support its operations, may share your personal data with third-party external service providers, such as e.g. with an IT applications and infrastructure partner.

We process data mainly within the European Union (EU) and the European Economic Area (EEA). For transfers to countries not considered safe by the European Commission, should such transfers take place, suitable and proper safeguards for the protection of personal data are received, such as standard contractual clauses or other legal tools.

6. Data security

The security of your personal data is a high priority for the NPCC. We are committed to keeping your personal data secure. Therefore, we protect your data, stored with us, through technical and organizational measures to effectively prevent loss or unauthorized access or misuse of it by third parties.

Specifically, our employees, who process personal data, are committed to maintaining confidentiality. To protect your personal data, data is transmitted in encrypted form. To ensure the long-term protection of your data, the technical security measures are regularly monitored and, if necessary, adapted to the respective prevailing technology standards. Unfortunately, no system for transmitting or storing data is 100% guaranteed to be secure.

7. Newsletter

It will also be possible to subscribe to our website, so that we can send you various newsletters from time to time. In every newsletter you receive, you have the option to unsubscribe, with a relevant link at the end of the email by selecting the ‘unsubscribe’ field. The NPCC reserves the right to delete any recipient from the newsletter lists without justification.

The NPCC and its partners make every effort for the smooth operation of the newsletters, however, technical or organizational problems are always a possibility. For any issue that arises, as well as for any relevant information regarding the operation of the newsletters, please contact us.

8. Hyperlinks to third party websites

Our website may provide access to third party websites. The placement of these hyperlinks has been made with the sole purpose of facilitating visitors during their internet browsing. It is in no way an indication of acceptance or approval of the content of the hyperlinked websites. Each link leads to a different website, the browsing of which is subject to its own terms of use and data protection.

The NPCC bears no responsibility whatsoever for the content and personal data management policy of the hyperlinked website. Access using the provided hyperlinks to the respective website takes place at the sole responsibility of the user himself. We encourage you to read the data protection policies of all websites you visit.

9. Consent and rights of a personal data subject

By choosing that you agree and consent to the processing of your Personal Data, you give your consent to the processing of the data for the above specific purposes, and you can at any time withdraw your consent, as well as exercise any of your legal rights, namely access your data and obtain a copy of it, correct inaccurate personal information, erase (forget) your data or restrict their processing. You may also request portability of the data in a structured, commonly used and machine-readable format and transmission to another controller, object to being subject to a decision made solely based on automated processing, including profiling, which produces legal results that concern you or significantly affect you in a similar way, except in case data processing is necessary for the exercise of legal rights of NPCC or of third parties, to fulfill a legal obligation, for reasons of public interest or to defend our legal rights before judicial or other authorities.

The NPCC handles your requests with due care to ensure the security of your data and the protection of your rights. For this reason, in case there are doubts as to the person requesting the disclosure of Personal Data, we may ask you for additional information, necessary to confirm your identity.

The NPCC responds to your requests without delay and in any case within one (1) month upon receiving each request, unless if due to the complexity of your request or due to the multitude of requests, we need an extension of another (2) two months, within which we will get back to you in which case we will inform you within the month. If your requests are manifestly unfounded or excessive, in particular due to their repetitive nature, the NPCC may refuse to proceed with the request.

In the event of a breach of your data and since this breach may pose a high risk to your rights and freedoms and under the condition that it does not fall under one of the exceptions expressly provided by law, the NPCC undertakes the obligation to inform you without undue delay.

You may contact the NPCC at any time, and particularly to exercise your rights, submit a question or complaint at the following e-mail address: info@foundationkleontsetis.com

In addition, if you believe that your data has been breached, you have the right to file a complaint with the competent Hellenic Data Protection Authority JUSTICE AND CONSUMERS ARTICLE 29 – NationalData Protection Authorities (europa.eu)

10. Cookies

Cookies are small text files sent to your browser and stored on your computer while you are on our website. In no case will cookies contain personal information or information that would allow anyone to contact the website visitor, by phone, e-mail, etc.

The use of cookies makes it easier for the website to remember information about your visit, collecting useful data about your search preferences, improving your search experience the next time you visit us.

Cookies are unique to each web browser and contain anonymous information about the websites you visit and the devices you use. We may also use similar technologies, like:

• Pixel Tags. Pixel tags (also known as web beacons and transparent GIFs) are used, among other things, to track the actions of the Website users, to measure the success of marketing campaigns and to compile statistics about the website usage and response rates.
• Adobe Flash. Local shared objects (Flash LSO – also known as Flash cookies) and other technologies are used, among other things, to collect and store information about your use of the Website. Note that setting the Flash player to restrict acceptance of Flash LSOs may reduce or impair the functionality of some Flash applications.
• Google Analytics. Google Analytics is a service provided by Google, Inc. (‘Google’). We use Google Analytics to collect anonymous statistics to improve the Website.

You can selectively disable Google Analytics by installing the opt-out plugin provided by Google in your browser.

Certain information is automatically collected by most browsers or devices, such as Media Access Control (MAC) address, computer type (Windows or Mac), screen resolution, operating system name and version, manufacturer and model of the device, language, type and version of the internet browser and the name and version of the Website you are using.

For more information please check our cookie policy.

11. Minors

We do not knowingly collect any information about people under this age limit. If you are under the age of 16, you are not allowed to submit your information to us in any way, unless you have the consent of the person exercising parental care.

Since it is not technically possible to effectively check your age in all circumstances, in the event that the submission of personal information concerning minors is reported and verified, we undertake to immediately delete all relevant information. This deletion applies without prejudice to the need to maintain the data in case of exercising or supporting our legal claims, or the provision of consent by a guardian.

12. Amendments

This Agreement revises and supersedes any previous version of the personal data protection policy.

The NPCC reserves the right to amend the terms of this Policy, which may be reviewed and updated at any time and without notice. The website users are kindly requested to check these terms regularly for any changes, as the continued use of the website implies that they accept all possible amendments thereof.

LAST REVISED: 13/05/2024.